Stop Billing for Less Than You Deliver
Agencies run on time and expertise. But when time tracking, project management, and invoicing live in separate tools, revenue leaks between every handoff. ZeyOS connects the entire project-to-payment cycle in one place.
Time Tracked. Revenue Captured.
Every minute logged on a task flows directly into your billing run. No manual exports, no forgotten hours.
Projects Connected to Clients
Every project is aware of its client, contract, and deal history. Context is always one click away - not buried in another tab.
Extendable via API
Build client portals, reporting dashboards, or custom integrations with ZeyOS's full REST API. No vendor lock-in.
Time Tracking That Actually Becomes Revenue
Most agencies lose 10–15% of billable hours simply because time isn't logged at the moment it happens - or because the data never makes it from the time tracker to the invoice. ZeyOS closes that gap by making time tracking, project tasks, and billing one connected flow.
One-Click Time Logging Start timers directly from any task, ticket, or project. Billable vs. non-billable is set at the task level - never lost in a separate system.
Retainer & T&M Together Run fixed-fee retainers and time-and-materials projects side by side. Both billing models auto-populate your monthly invoice run.
Bulk Invoice Generation Close the month and generate client invoices in one click. Approved timesheets become line items - no re-keying.
Approval Workflow Team leads review and approve logged time before it hits billing. Disputes caught before they reach the client.
Project Management That Knows the Business Context
Agency projects don't exist in isolation - they exist within client relationships, contracts, and budgets. Tools that treat projects as standalone entities force you to maintain context manually. ZeyOS makes every project aware of its business reality from day one.
Gantt & Kanban Views Switch between timeline planning and sprint boards in the same system. Choose the view that fits the project - not the tool.
Budget vs. Actual at a Glance See spent hours against the project budget in real time. Catch scope creep before it becomes a client conversation.
Milestone-Triggered Invoices Link invoice generation to project milestones. Bill automatically when delivery is confirmed - no manual prompting.
Resource Scheduling Assign team members based on availability and skills. Visualize team capacity across all active projects before committing to new ones.
Know Which Clients Are Profitable Before the End of Quarter
Most agency principals discover a client is unprofitable after months of work. By then, the relationship is entrenched and margin is gone. ZeyOS surfaces profitability by client, project, and service line in real time - so you can have the right conversation at the right time.
Client Profitability Dashboard Revenue, costs, and margin by client account - updated in real time as hours are logged and invoices are paid.
Multi-Currency Support Invoice international clients in their currency. ZeyOS handles exchange rates and consolidates reporting in your base currency.
Automated Retainer Renewal Set renewal dates for recurring client agreements. ZeyOS sends reminders and generates new contract cycles without manual intervention.
Integrated Quote-to-Contract Build proposals in ZeyOS , get digital approval, and convert accepted quotes into active projects - no data re-entry across tools.
Digital Agency, 35 Staff
We replaced Jira, Harvest, and three different invoice tools with ZeyOS. The first full billing cycle we ran through the new system, we found over €8,000 in unbilled time that would have just disappeared. It paid for itself immediately.
Find Out What Your Agency Is Actually Owed
Book a demo and we'll show you exactly how ZeyOS connects your project workflow to billing - using your own scenario as the walkthrough.
Book a Demo